Hamsterra
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B3 · ARC campaigns

Approve readers: manually or automatically

For authorsVoice-over · English subtitles

Review applications one by one, decide several at once, or approve readers automatically.

Go to written steps

Before you start

  • Have a published campaign ready from Launch an ARC campaign.
  • Have confirmed applications waiting for your decision.

Watch the walkthrough

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English voice-over and subtitles; use the player’s captions control to adjust subtitles. The video is embedded from YouTube.

Chapters

  1. Open your campaign.
  2. Choose how readers are approved.
  3. Keep Manual approval for now.
  4. Open Participants.
  5. Read the application.
  6. Approve a reader.
  7. Check the approval email.
  8. Reject an application.
  9. Block a reader.Current chapter
  10. Decide in bulk.
  11. Switch to Automatic approval.
  12. Next: deliver personalised copies.

Transcript

Select a line to jump to that moment in the video.

  1. In this lesson, you'll decide who gets your ARC: one by one, or automatically.
  2. The campaign overview shows how many readers are waiting for your decision.
  3. Open Settings. Under Approval and delivery, choose how readers are approved.
  4. With Manual approval, each confirmed application waits for your decision.
  5. With Automatic approval, it's approved straight away, while there are places left within the reader limit.
  6. We'll keep Manual approval for now, so you can see how reviewing works.
  7. Open Participants.
  8. Each reader's decision has its own column, apart from delivery, results and emails.
  9. Select a name to open the application.
  10. The card shows the reader's answers, their review platforms and what they agreed to.
  11. History lists each step, and the panel on the right keeps every status separate.
  12. To approve, add a note for your records if you like, then select Approve application.
  13. The note stays in this reader's history.
  14. Hamsterra emails the reader that they're approved.
  15. This is the email the reader receives.
  16. Their copy follows in a separate email, as the next lesson shows.
  17. Not a good fit? Select Reject.
  18. The reader gets a short, polite email saying the application wasn't accepted.
  19. If you change your mind, you can still approve them while there's room.
  20. To decline future requests from a reader, select Block reader.
  21. Their pending requests are declined with your usual decline email, and later ones are declined automatically.
  22. Copies already issued stay available, and the reader is removed from your contacts and mailing list.
  23. Readers are never told they're blocked.
  24. Back in Participants, you can decide several applications at once.
  25. Tick them on the page, then select Approve selected or Decline selected.
  26. When you're ready, switch to Automatic approval and save.
  27. Applications already waiting stay pending, so decide those yourself.
  28. New applications are approved once the reader confirms their email, and Hamsterra sends you a summary of who joined.
  29. Next, choose when approved readers receive their personalised copies.

Written steps (text version of this video)

This walkthrough shows how to choose between manual and automatic approval, read an application, approve or reject it, block a reader, decide several applications at once and switch to automatic approval.

  1. Open your campaign.

    The overview shows how many readers are waiting for your decision.

    0:11 Campaigns →

  2. Choose how readers are approved.

    In Settings, under Approval and delivery, choose Manual approval or Automatic approval, then select Save.

    0:22 Campaigns →

  3. Keep Manual approval for now.

    With Manual approval, you review each application yourself.

    0:41 Campaigns →

  4. Open Participants.

    Select a reader's name to see their answers, review platforms, agreements and history.

    0:45 Campaigns →

  5. Read the application.

    The card shows the answers, review platforms, consent and history, with each status kept separate.

    1:00 Campaigns →

  6. Approve a reader.

    Add an optional note for your records, then select Approve application. The reader is emailed that they're approved.

    1:12 Campaigns →

  7. Check the approval email.

    The reader is told they are approved; their copy follows in a separate email.

    1:27

  8. Reject an application.

    Select Reject for an application that isn't a good fit. The reader gets a polite decline email. You can still approve them later while there's room.

    1:37 Campaigns →

  9. Block a reader.

    Select Block reader to decline their future requests. Pending requests are declined with your usual decline email, later ones automatically. Copies already issued stay available, and readers are never told.

    1:56 Campaigns →

  10. Decide in bulk.

    Tick several applications on the page, then select Approve selected or Decline selected.

    2:25 Campaigns →

  11. Switch to Automatic approval.

    Choose Automatic approval and select Save. Applications already waiting stay pending; new ones are approved once the reader confirms their email, and you get a summary of who joined.

    2:45 Campaigns →

  12. Next: deliver personalised copies.

    Choose when approved readers receive their personalised copies.

    3:10 Campaigns →

Check you’re done

  • Your chosen approval setting is saved.
  • The applications you reviewed show their saved decisions.
  • Any decision notes you added appear in the reader’s history.

Common questions

Where can I read a reader’s answers?

Open Participants and select the reader’s name. Their card shows their answers, review platforms, agreements and history.

Can I decide several applications at once?

Yes. Select applications on the page, then choose Approve selected or Decline selected. Already decided applications are skipped.

Does approval mean the reader has their copy?

No. Decision and delivery are separate statuses. With Manual delivery, you still need to issue access; the reader is emailed once their copy is ready.

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